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MEETING NOTICE: FY22 Budget Intake Meeting called for Sunday, November 22, 2020 at 2:00pm.

MEETING NOTICE: FY22 Budget Intake Meeting called for Sunday, November 22, 2020 at 2:00pm.

A special, public intake meeting concerning the FY22 budget for the City of Riverdale (running from July 1, 2021 – June 30, 2022) will take place on Sunday afternoon, November 22nd at 2:00pm. Due to the COVID-19 outbreak, the meeting will be held virtually as a GoToMeeting web conference and with limited attendance in the Community Room at City Hall.

Attendance at this meeting is limited online, only.

Attending the Meeting Online

To attend the FY22 Budget Intake Meeting on Sunday, November 22, 2020 (from 2:00 PM – 4:00 PM), just join the meeting from your computer, tablet or smart phone by clicking on the button or this link. You can access the meeting by using the access code: 569-793-517

Not comfortable joining online? You can dial into the meeting with your phone, just call: (872) 240-3212 and use the access code (569-793-517) when prompted.

Please Note: It’s highly recommended you get the GoToMeeting app and install it on your computer before the meeting starts so you’ll be ready when we begin.

Just Click Here to download the app.

Agenda

This meeting is informational and participatory. It will be recorded and shared via social media and posted to the City’s website, as well. A video transcript of the first public intake meeting, held on Wednesday, November 11, can be found here.

Chair: Mayor, Mike Bawden

  • Review of Budgeting Process
  • Review of Goals and Objectives set by the City Council in January 2020
    (NOTE: a memo summarizing those goals and objectives can be found here)
  • Discussion of Desired Goals and Objectives by those present
  • Identification of Specific Projects and Long-Range Plans to be considered
  • Additional Community Input
  • Adjourn

 

 

FY22 Budget Intake Meeting – November 11, 2020 at 7:00pm.

FY22 Budget Intake Meeting – November 11, 2020 at 7:00pm.

Update (11-12-2020)

The budget intake meeting was held as scheduled. A recording of the meeting can be found below. The 2020-21 Goals and Objectives memo produced as a result of the January 5, 2020 goal setting session with the Riverdale City Council (referred to in the video) can be found here.


Agenda

This meeting is informational and participatory. It will be recorded and shared via social media and posted to the City’s website, as well.

Chair: Mayor, Mike Bawden

  • Review of Budgeting Process
  • Review of Goals and Objectives set by the City Council in January 2020
  • Discussion of Desired Goals and Objectives by those present
  • Identification of Specific Projects and Long-Range Plans to be considered
  • Additional Community Input
  • Adjourn

 

 

SPECIAL TOWN HALL MEETING: Discussing the proposed Urban Renewal Plan for the Fenno Hill Area, called for Tuesday, November 17, 2020 at 7:00pm.

SPECIAL TOWN HALL MEETING: Discussing the proposed Urban Renewal Plan for the Fenno Hill Area, called for Tuesday, November 17, 2020 at 7:00pm.

A special town hall meeting concerning the proposed Urban Renewal Plan for the Fenno Hill Area in the City of Riverdale will take place on Tuesday evening, November 17th at 7:00pm. Due to the COVID-19 outbreak, the meeting will be held virtually as a GoToMeeting web conference and with limited attendance in the Community Room at City Hall.

Attendance at this meeting is limited online, only.

Attending the Meeting Online

To attend the Town Hall Meeting on Tuesday, November 17, 2020 (from 7:00 PM – 9:30 PM), just join the meeting from your computer, tablet or smart phone by clicking on the button or this link. You can access the meeting by using the access code: 569-793-517

Not comfortable joining online? You can dial into the meeting with your phone, just call: (872) 240-3212 and use the access code (569-793-517) when prompted.

Please Note: It’s highly recommended you get the GoToMeeting app and install it on your computer before the meeting starts so you’ll be ready when we begin.

Just Click Here to download the app.

Agenda

This meeting is informational and participatory. It will be recorded and shared via social media and posted to the City’s website, as well.

Chair: Mayor, Mike Bawden

  • Review of the proposed Urban Renewal Area under consideration
  • Review of the projects that make up the proposed Urban Renewal Plan
  • Estimated costs of all projects included in the proposed Urban Renewal Plan
  • Funding options to be considered to pay for the projects in the Urban Renewal Plan
  • How TIF Funding might be employed in support of the Urban Renewal Plan
  • Rough timeline for discussion/consideration/action
  • Adjourn

 

 

Riverdale needs a helping hand – or two.

Riverdale needs a helping hand – or two.

Riverdale’s new city administrator, Kent Royster, announced that he was moving forward with the Council-approved plan to hire part-time, summer help – but rather than lending a hand in the office, “Kent’s Crew” will be taking on a long list of projects outside.

City Administrator, Kent Royster

“While we’ve got contractors working on a variety of large projects related to sewers and streets, Riverdale’s go-to maintenance guy, George Miller, has a huge To-Do list of projects and isn’t able to get a lot of smaller things done to help keep our gardens and parks vibrant and city grounds picked up,” explains Mr. Royster.

“We’re looking for two or three people who are willing to work around twenty hours a week (weather permitting) on a variety of projects that will keep them outside and making Riverdale look great,” he continued. “The jobs are entry-level and will pay $7.50/hour – so, great for teenagers or kids home from college.”

The City will be accepting applications from anyone over the age of 16 (with a valid driver’s license) and the jobs will run through the month of August – allowing for the start of school and other activities. You can click here to download an application.

And if you see something you think needs to be cleaned up or fixed in town, let us know by filling out our online form for Maintenance Work Orders.

Hours to change at City Hall

Hours to change at City Hall

Effective Monday, July 6, Riverdale City Hall will be open Monday – Friday from 8am to 5pm. The change in hours corresponds with the recent hiring of a new City Administrator and Deputy Clerk for the City, both of whom will be working full-time with the start of the new fiscal year.

Although staff will be working at City Hall from 8am to 5pm, the building will be open to the general public starting at 10am each day. This allows staff to meet and organize their work-days accordingly. The public is able to meet with staff before 10am, but must call ahead and make an appointment to do so.

The general number for City Hall is: 563-355-2511.

Meet Kent Royster, Riverdale’s new City Administrator

Meet Kent Royster, Riverdale’s new City Administrator

At a special session of the Riverdale City Council held on June 16, 2020, Kent Royster was offered and accepted the City’s offer to become its new City Administrator. Mr. Royster currently lives in Bettendorf and has previously served as the City Administrator in Colona, IL and the Assistant City Administrator in Mason City, Iowa.

More details on Mr. Royster’s background and priorities for the coming fiscal year will follow shortly.

Meeting Notice: Special City Council Work Session set for 6pm on Tuesday, May 26, 2020

Meeting Notice: Special City Council Work Session set for 6pm on Tuesday, May 26, 2020

The Riverdale City Council will hold a special work session on Tuesday evening, May 26th at 6pm. Furthermore, due to the COVID-19 outbreak, the meeting will be held virtually as a GoToMeeting web conference.

Since the meeting deals with personnel matters and all candidates for the position in question have requested the search committee meet in closed session to keep their identities confidential, a portion of this meeting will take place under Chapter 24.5 (i) of the Code of the State of Iowa and the online public meeting will be terminated shortly after the meeting starts so the Council will be able to go into closed session.

 

Attending the Meeting Online

The general public is able to attend the first part of the meeting (approximately 5-10 minutes), but then the meeting will be moved into closed session in a private chat and the online meeting for the general public will be ended (since we are only able to host one meeting at a time). Once the closed session has wrapped up, the Council will resume its meeting in public, ending shortly before the regular Council Meeting at 7pm.

Please note: a summary of what was discussed at this work session (both public and closed parts) will be discussed in detail during the Council Meeting at 7pm.


 

Agenda

The items and issues to be discussed as part of this meeting include:

Presentations to the City Council by the Search Consultant:

  • A review of key dates in the interview and selection process.
  • A review of the candidates for the city administrator/city clerk position.
  • A review of typical questions asked during the interview process.
  • A review of packet information required for successful interviews.

Serving as the Search Committee, the City Council will discuss the following:

  • Strengths and weaknesses of candidates for the position under consideration.
  • Available dates for online and in-person interviews.
  • Questions for candidates.
  • Ranking of candidates supplied by the Search Consultant.
  • Discussion of items to be included in the draft of the proposed employment agreement.

In addition to a review of candidates, the Search Committee will also:

  • Review questions from the Search Consultant on the deputy clerk position
  • Discuss items for the information packet to candidates

A copy of the full agenda can be found here.

Meeting minutes will be posted (without identifying information of individual candidates) following their approval at the following meeting of the City Council on June 9, 2020.

Riverdale continues its search for a new manager.

Riverdale continues its search for a new manager.

The City Council, acting as the search committee charged with finding and recruiting two, full-time staff positions, have set an aggressive timetable with the help of consultant Pat Callahan and already have seen some applications come in. In a recent email to the committee, Mr. Callahan asked for their feedback on an “information packet” about the City and the position (of city administrator) he could share with candidates.

You can review a copy of that packet by clicking here.

“We’ll see what kind of candidates are interested in the position in the next week,” explained Mayor Mike Bawden who has been serving as an interim city manager on a voluntary basis for the City since the departure of interim City Administrator, Lisa Kotter. “There’s a lot to do and the Council is committed to finding the right person, so it will be interesting to see how things go for the next week or so.”

Once a city administrator (possibly a Clerk or a City Administrator/Manager or a combination of the two) is recruited, candidates for a deputy clerk or assistant will be evaluated.

The original deadline for hiring the staff and having them in place at City Hall was July 1. The new schedule comes very close with the first person starting in July and the second in late July or early August.

The search for a new City Administrator/Clerk gets underway on Tuesday

The search for a new City Administrator/Clerk gets underway on Tuesday

Members of the Riverdale City Council meet with consultant Pat Callahan Tuesday night at 7pm to discuss the details, timing and cost of conducting a search for a new Administrator/Clerk and a Deputy Clerk to work 5 days a week at City Hall with the start of the new fiscal year (in July). Council Members will be serving in the role of search and selection committee since hiring the clerk is the purview of a city’s council. Council Member Kelly Krell is the chair of the search committee.

The agenda is open to the public and will be held online using the City of Riverdale’s GoToMeeting account.

Attending the Meeting Online

To attend the meeting on Tue, May 5, 2020 (from 7:00 PM – 9:00 PM), just join the meeting from your computer, tablet or smart phone by clicking on the button or this link. You can access the meeting by using the access code: 418-666-325

Not comfortable joining online? You can dial into the meeting with your phone, just call: (224) 501-3412 and use the access code (273-231-733) when prompted.

Please Note: It’s highly recommended you get the GoToMeeting app and install it on your computer before the meeting starts so you’ll be ready when we begin.

Just Click Here to download the app.

Agenda

According to this agenda, prepared by the Consultant, it looks like the committee will have a full meeting:

A.  Call to order

B.  General Overview of Work Session 
     1.     City Administrator Search Process
     2.     Purpose of Work Session
     3.     Update on preliminary steps in the search process
               *City Administrator ordinance review – any changes?
               *City Administrator job description review – any changes?
               *City Council goals & objectives – need to review?
               *Development of position and community profile – gathering information

C.  Time Tables for Search Process – Subject to Council Review & Approval – Option 2 
     1.     Review the key dates for Mayor & Council
               *One on One Meetings – May 6th & 7th  
               *Council Work Session – to Review Resumes – Tuesday, June 16th – 7:00 PM
               *Skype or Zoom Interviews – Wednesday, June 24th – 5:00 PM 
               *Interview the Finalists – Saturday, July 11th – 8:00 AM
     2.     Council consensus on dates & times
     3.     Candidates will be advised of time table in position profile
     4.     Review of tentative time table for deputy city clerk position

D.  Consultant Interviews with Mayor, & City Council Members & Department Heads – May 6th & 7th – Select a Time

 E.  Citizen Involvement in Search Process
     1.     Varies from City to City
     2.     Need to consider the confidentiality of the applicants

 F.  Community & Position Profile  
     1.     Purpose of profile
     2.     General overview of content
     3.     Council consensus on content
     4.     Placement on City of Riverdale  website
     5.     Sending to potential candidates by email

G.  General Overview of Wage & Benefit Package 
     1.     Council consensus on salary range
     2.     Council consensus on benefit package parameters
     3.     Reimbursement of candidates’ expenses to travel to Riverdale for an interview

H.  Advertisement of Position 
     1.     Content of advertisement – Council approval
     2.     Publications and websites
     3.     ICMA Website 
     4.     Iowa League of Cities Website 
     5.     IAMU Website
     6.     Authorization to proceed

I.  Confidentiality of Candidates’ Information 
     1.     Confidentiality during early stages of process.
     2.     Request for Closed Session Form –Signed by Finalists 
     3.     Release of Names of Finalists to the Public – The Council’s Decision
               * Candidates’ consent to release their name to news media
               * If the names of  the finalists are  to be released – Candidates are so advised 
                 (and allowed to withdraw)
               * Consultant’s experience regarding the release of names

 J.  Consultant Updates during Search Process 
     1.     Phone calls to Mayor and City Administrator
     2.     Written reports to Mayor & City Council sent by e-mail
     3.     Welcome to contact us at anytime

K.  Screening of Candidates by Mayor & City Council Members 
     1.     Consultant reviews and ranks resumes
     2.     Cover letters & resumes made available to Mayor & Council for review
     3.     Mayor & Council members review and rank the  candidates
     4.     Composite score determines who is selected for skype or zoom interviews

L.  City Council’s Next Work Session 
     1.     Review of the position and community profile
     2.     Review and approval of advertisement

M.  Final Comments and Questions

N.  Adjourn

 Support Documentation

The packet of information provided to the search committee by the consultant, can be found here. An outline of the timeline, sample questionnaires and more can be found in a different document (click here).

We’re looking for help this summer … internship, anyone?

We’re looking for help this summer … internship, anyone?

The City of Riverdale is looking for a college student interested in accounting, finance, public administration or business. Our summer, administrative intern position pays in both experience and cold, hard cash.

Okay, well maybe a little more experience than cash …

“We’re hoping to find an energetic, college-aged student who is interested in learning more about how cities and governments work – and, at the same time, help us wrangle some pretty big projects we’ve got on the slate for the summer,” explained Mayor Mike Bawden. The mayor explained he had pulled together a rather lengthy list of projects – ranging from conducting a community-wide survey of residents to helping put together a long-range financial plan for the city.

The position pays $12/hour and is limited to no more than 21 hours of work per week.

Interested applicants should send an introductory email to the mayor no later than noon on Friday, May 8th. In the email, applicants are asked to provide their name, phone number and a brief summary of what interests them about working in municipal government. A decision will be made and an offer extended by Tuesday, May 12th.

City staffing issues take main stage

City staffing issues take main stage

Earlier this year, the City Council met for a goal-setting session and identified the need to improve the responsiveness of the City to the needs of its residents as a top priority. One significant change that would need to be made would be to increase the number of hours a week City Hall was open to the public and, at the same time, increase the number of hours City Staff were available to work on a variety of issues and projects.

About a month later, Interim City Administrator, Lisa Kotter, announced she was taking a full-time position with the City of Eldridge – bringing these staffing changes to the forefront and influencing the City Council to step up the process of searching and selecting a new, full-time administrator (either a City Administrator, City Clerk or combination of the two) as well as a second person to serve as a full-time deputy.

At Tuesday’s City Council Meeting (04/14), the Council will decide whether or not to increase the budget for hiring consultant Pat Callahan to assist in the search and selection process. The goal is to have both new positions filled by the start of the next fiscal year in July.

What’s Happening at City Hall Now?

Even though Ms. Kotter continues to provide some assistance with Riverdale city issues – with the knowledge and agreement of Eldridge City Officials – Mayor Mike Bawden has stepped in temporarily to keep a number of different projects moving forward at City Hall in the interim. His latest Administrative Report identifies thirty-one different projects currently in-work at the City and it’s likely that number will continue to grow.

In addition to these various projects, the mayor, deputy clerk and maintenance person are all working at better defining the work currently being done by each, documenting processes and brainstorming ways to work “smarter” and not just “harder.”

“We’ve already started identifying ways to make it easier to create, file and find documents related to all of the various projects we take on every year as a city,” explained the mayor. “Document management has been an issue here for years and between the recent IT upgrade and the additional capabilities our external vendors bring to the table, we should see a significant improvement in the City’s response time for records on everything from Council Meeting Minutes to sewer lateral connections.”

But improvements go way beyond how paper is being handled by the City. A new work order process for maintenance projects, a system of double-checking any purchase made over $250 and improved reports to the City Council for both maintenance and fire department activity are all just the tip of the ice berg.

“We’re working on reviewing and re-inventing almost every process that’s existed at City Hall for the last 60 years,” explained the mayor. “As a result, we’re finding small savings here and there that, over the course of the year, are likely to add up to some significant savings.”

“I look forward to sharing more of that information with residents at our next Town Hall meeting on April 26th.”